Assignment Task
Purpose
The purpose of this Key Control is to establish reasonable personal security for members of the company and to assure the protection of people and property through the control of keys to staff members, contractors, and consulting suites or secure areas. The responsibility for implementing the Key Control procedure is with the Engineering Department.
Recommendation
The CEO and General Manager shall authorize the issuance of the Master Keys for all sites. All other keys requests may be approved by the Engineering manager for all sites and/. Keys necessary to perform a job description must be initially authorized by the person responsible for the affected control area or floor before presenting a key request to the General Manager. The fewer authorization personal we have, the fewer keys will be cuts.
Duplication of Keys (straighter professionally writing and simple to read)
No keys will be duplicated except by the express written consent, approval and control of the General Manager. The unauthorized duplication of SVHM keys adversely affects the security of persons and property that violations of this rule are considered grounds for discipline, up to and including termination.
Key Numbering System for Keys ( make it as dot point list or straight up way)
An identifying number will be stamped on each key.
Only one key for a specific door will be issued to any one person. Assignment of multiple keys circumvents the system of individual key accountability.
Lost/Stolen Key(s)
Lost or stolen keys must be reported to the Department Head immediately without any Daley.
A new key will not be issued to the owner without the approval of the requesting Department Manager and the SVHM General Manager/ Engineering manager.
A record will be kept of all individuals who have replacement keys. Any subsequent loss of an additional key will result in a replacement fee. The individual will be considered for disciplinary action on the third loss of a key. In addition to the fee for the third loss of a key.
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The current keys control procedure is not working as we gathered the information from (locksmith) report it shows that we have spent $85000 on keys and we have cut about 4518 keys in total cross the sites and more than 280 Master keys cuts. In some cases one single floors have requested more than 250 keys. There is no annual auditing of keys by the floors managers or department heads and there is no any keys tracking system for the departments or accountability for it.
Currently, we have more than five people listed as authorized persons, and some of those people are no longer work with company, but there is no follow-up procedure in place to remove these people from the authorization list.
(Based on the above information could you please provide cost saving by implementing new strategies that will show reducing the amount to 20000 or less for the moving forward)
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